Properly allocating resources to current and future projects can be a difficult balancing act for resource managers. Trying to find the time when the right resources have availability to commit to a new project isn’t easy… especially if that information is logged in a management solution with out-of-date information (or worse, in Excel!)
We sat down with Jennifer Drai, PMP of BMC Software to hear how she has struggled with this issue in the past and how switching to Tempus Resource put her in a position to succeed.
Lack of visibility = over-allocation
Jennifer refers to what she calls the “conundrum of all PMs:” trying to effectively show directors of different areas how their resources are currently allocated and exactly what their team members are working on.
Jennifer explains that in her previous experiences before using Tempus, it was “at times pretty challenging to take on a new project because we weren’t able to truly depict…how over-allocated the resources were.”
Anyone that works in resource management is familiar with this struggle. Your organization’s leaders have big goals, they’re determining strong strategies to get there, and they are anxious to get the latest projects underway.
A resource manager has to be able to effectively communicate the best time to start a project based on resource availability. Because no one wants to push through a project they know will result in setbacks, extensions, and missed deadlines due to over-allocation of resources.
Generally speaking, when you begin the planning phase of a project, other management solutions require you to input too much detail too far in advance just to be able to see an initial forecast.
Detailed task-based planning is not only a major obstacle, but also pretty redundant. It sets the stage for a project that will be complex and difficult to manage when resources, attributes, and tasks inevitably change down the road. Over time, this leads to a system populated with out-of-date data because it is simply not worth the time to log every update and change.
A better way to plan
With Tempus Resource, you don’t need to worry about details in the planning phase. You can focus on the high-level forecast, allowing you to quickly see exactly which resources are available and when it makes sense to start the project.
Jennifer sees this early-stage visibility as a major asset. She says, “as there is an inside process coming up, [Tempus] allows you to play with What-If scenarios, and you feel like you get the power of coming back with, you know “Okay we cannot start it at this time, but here are your options based on the type of resources you need.””
Visibility into concrete data, resource allocation, and timelines allows everyone to make the most informed decision about when to start a project.
Jennifer goes on to say: “One of my favorite things about Tempus Resource is that it is very user-friendly… all of a sudden, you realize that you can start playing with the different scenarios, move the months, and identify when your conflict percentages start decreasing. And then like, oh, bingo, yeah, this is when I can start working on my project.”
You can view Jennifer’s full testimonial here.