Project management offices (PMOs) don’t always take best advantage of the tools available in the market to make the best out of their project demands. Keeping ahead of the competition and constantly innovating project management processes requires the right solutions. But how do you know what’s out there and what solution will work best for your business?

A careful and detailed project management tool comparison is an important process that many PMOs should undertake.

Many project managers rely on largely on old fashioned tools with limited functionality like Microsoft Excel. The demands of modern-day project management require more dynamic and intelligent tools.

In short, which application is best for you? It’s a tough question, and the answer will be different for every business and PMO out there. To help, we’ve compiled a project management tool comparison, including some of the most popular project management software in the industry.


According to a recent study by Capterra, Wrike has one of the largest customer bases of any project management software – and there’s plenty of organizations out there that think it’s exactly what they need.

There are several benefits to the software, including real time project management capability, it’s cloud-based, integrates with third party applications, and is generally better at importing and presenting complex data than its rival applications.

On ease of functionality, however, Wrike tends to split opinions. Most agree that it offers a dynamic array of functionalities, which in some cases can overcomplicate the software and make simple tasks more difficult than they need to be. Users have also cited the Gantt charting as a tool that requires improvement.


Smartsheet is another leading project management software that aims to combine complex project management tools with an accessible spreadsheet-like functionality.

It’s a popular and beneficial tool, combining a cloud-based platform with integrated file sharing, wide-ranging integration with third party apps, work automation tools, and visual timeline management. The Gantt Chart functionality is also more sophisticated than Wrike.

Smartsheet sits in a unique place within the market. The diverse functionality makes it a more specialized tool than simple ‘task management’ software, (e.g. AsanaTeamwork), putting it in the same league as popular PPM tools like Microsoft Project. However, when it comes to managing resources, it lacks a sophisticated resource management capability, most notably in time-tracking and resource planning.

The software is perfect for organizations that need a more sophisticated than average task manager. But project managers and PMOs with more complex projects will find the software lacks the capabilities of more dynamic software.

Microsoft Project

As part of the Microsoft product family, Microsoft Project has an enormous user base, which others in this project management tool comparison can match.

Unlike many competitors, Project offers a certain level of resource management functionality. It can tell when certain resources are over distributed and automatically redistribute them elsewhere to accommodate. However, currently the limitations of its resource management functionality reflect a wider restriction of the interface; it doesn’t adapt well to the dynamic demands of real-life project management. This is likely due to the age of the software. Having been originally released in 1984, it struggles to keep up with the demands of the modern-day workplace.

Microsoft Project works well if your project fits into the neat structures it establishes but struggles to adapt its interface to account for the organic, fast-moving parts that make up real life resource management. Microsoft Project struggles under the weight of complexity and nuance, often treating resources like theoretical entities.

Tempus Resource

As 21st century project management becomes increasingly complex, PMOs everywhere are looking for intelligent, dynamic software that can adapt to their needs.

Tempus Resource is the only software available that includes a sophisticated resource management capability. Tempus Resource understands that the most important asset to any PMO is its resources, and the way it uses these is crucial to the success or failure of a project. Its resource leveling requirements are more sophisticated than Microsoft Project’s, using sophisticated algorithms to project scenarios and allowing project managers to effectively prepare for every possible eventuality. It’s a significant development from the narrow parameters and limited maneuverability of its competitors.

It also features cutting-edge data visualization capability, allowing project managers to easily access resource data using dynamic heatmaps and coolmaps to assess distribution. It’s available as either an on-premises or cloud-based application and integrates well with third party applications, including Microsoft Project, Wrike, Smartsheet and others.

Project management tool comparison: what did we learn?

An analysis of the main competitors in this field reveals a few interesting conclusions about modern project management.

Project management, like that undertaken by full time project managers in established PMOs, requires software of a sophisticated enough nature to deal with its complex demands. Software like Wrike and Smartsheet offer acceptable offerings for slightly more complex task planning than usual. However, for project managers who are looking for the most advanced software on the market, Tempus Resource is the best choice.

Get in touch with ProSymmetry today to find out more about Tempus Resource and revolutionize your project management procedures.